Email Security and Encryption: Definition, Importance, and more

Security and privacy are not built into email by default which has made Email one of the ways malware, spam, and phishing attacks are spread and it has now become paramount that you have email security and encryption in place to ensure that you are on the safe from these attacks.

Email security involves the different procedures and techniques used to protect email accounts, content, and communication against unauthorized access, loss, or compromise. It spans from protecting domains from spoofing, protecting inboxes from takeover,

Email encryption service is an authentication process that involves preventing messages from being read by an unauthorized person. The original message is scrambled and converted to an unreadable or undecipherable format. It is important when sharing sensitive information via mail, as hackers use email to target victims and steal data.

At Arravo, we are experts at protecting your business from email-borne viruses, malware, spam, phishing, and targeted attacks.

This service secures Microsoft Exchange, email encryption – office 365, encrypted email gmail, email encryption outlook, and any other email solution, in real-time. Stops targeted attacks, spam, phishing, viruses, spyware, and inappropriate content. Includes our latest BEC and credential phishing protection capabilities.

We can help safeguard your organization’s sensitive data against accidental or deliberate leakage while aligning with the organization’s Data Loss Prevention Policy.

Importance of Email Security and encryption?

Hackers know that businesses and organizations use mail to communicate crucial and confidential information. They use mail to steal information, such as personal data like names, addresses, login details, and financial information, and use this information to commit crimes like identity theft, identity fraud, and sometimes blackmail.

Let us look at some benefits of email security and encryption

1. Protect Confidential Information

Emails must maintain the confidentiality of company data, including contract information and sales reports. It can expose data breaches and company top secrets with just a single wrong click. Private financial statements and sensitive negotiations must remain confidential as well. Confidential information, like credit card numbers, bank accounts, employee PII and intellectual property, must always be protected.

2. Efficiency—When emails are encrypted on the actual email platform, employees don’t need additional programs to secure their emails. The responsibility now lies with the email. Provider. Employees can simply type and send emails instead of following a multi-step process to protect files.

3. Authentication – Encryption makes it easy for employees to tell a spammy message sender from an authentic sender, hence improving security. It will help prevent spoofed emails from infecting a company’s system through an employee’s account.

4. Avoid Business Risks and Remain Compliant — Most email encryption services work like this: email messages convert from readable plain text to scrambled cipher text. The recipient converts this message back to its readable form with the key to which only the recipient has access. If they intercepted the message (either maliciously or accidentally), it appears as indecipherable text. Usually, encryption sets at the message, outgoing, and company-wide levels. It’s important for staff members to know unencrypted email meaning, how to open encrypted email, and how to send secure email in outlook subject line.

Email encryption may be mandatory depending on your industry and governance to keep your business compliant. Failing to meet these requirements can leave your business vulnerable to fines and lawsuits from consumers whose data is compromised. Without encryption, strangers and competitors can easily access the information contained in your mail.

5. Avoid Identity Theft: If sensitive information sent via mail is not encrypted, and hackers steal it, they might send emails on your behalf. We can refer to this as a business email compromise, and you can avoid this if your emails are encrypted.

Arravo Ltd is a leading global systems integrator and managed services provider.
With over 300 of the finest ICT minds in Nigeria, we spearhead innovation and bring together the world’s best technologies, from business advisory services, risk and service management, Cloud and Digital transformation as well as strategic ICT planning and execution.

Our solutions include Digital Transformation, Advanced And Data Analytics, Security, Cloud Computing, Unified Communications and Collaboration, operate and manage data centers, Converged Connectivity, Mobility, Application, Business Consulting And Professional Services, Internet of Things, Managed print services (MPS) and are built on best-in-class infrastructure. Other products are Email Security And Encryption, and the Best Practices For Employees, Worry-Free Business Services, Network Security Architecture, and Endpoint Security Standards and Checklist.

We design, manage and optimize technology environments, allowing you to trust in the power of technology while focusing on your core business.

Need help? Speak with email security and encryption expert today